Case Study – Netball Victoria
Developing a detailed process that incorporates a review against actuals for previous month and a full year forecast review against budget.
Improved the transparency over where transactions were being charged which has enhanced variance analysis for departments and jobs against budget.
Transitioned the business from Tencia to Xero, enabling the business to improve visibility of results and data across management and board level.
Altered previous accounts structure from a complex tiered general ledger to a flat general ledger, utilising department & jobs tracking codes – eliminating the number of accounts required by over 1,000.
Designed detailed reporting formats reporting to departments and jobs to allow for high level reporting to board, allowing easier analysis.
Reduced time for staff to complete monthly credit card reconciliations.
Timely processing for admin staff.
Expenses processed in month incurred rather than a lag or a hold up of monthly close and reporting
Allows photo evidence of receipts, avoiding a paper base clutter at end of month.
Reduced payroll administration by 40%.
Online leave portal.
Automatic entry into General Ledger.
Processing of payments, purchase order approval, sales invoices, inventory and asset management.
Assisting in the preparation of year end accounts to reduce the time required by external auditors and mitigate the risk of a qualified audit report.
Established automatic bank feeds, including the PayPal account, for easy reconciliation of transactions. Eliminating printing daily bank statements, and double entry to accounting system.
Hyperlinked PayPal details to invoices, allowing customers to make a payment direct from their electronic invoice.